![]() Quadrant 2: tasks that are important but not urgent. Recall, if it did add to something, maybe you could break it up and add the important part to the top quadrants. This particular time management grid is structured around organizing tasks in four quadrants in order of importance and urgency, providing you with a well-defined sense of priority: Quadrant 1: tasks that are urgent and important. While this may make you feel good to get these done, ultimately, they may not add to much. Even when your top quadrants are cleared, perhaps you should take a break, rather than working on the bottom left. These are things you should explicitly avoid to do whenever possible. Quadrant 3: Not Critical (bottom left)Įverything that you could delegate, or if you feel are burdens rather than value-adding, should go here. So if you are working on a 10,000 feet project, the top right quadrant could represent tasks that are more than 3 months out. ![]() With Priority Matrix the app, you can create your project definition in a such a way that the timeline is inherited from the project definition. The criteria for consideration of what’s “far out” varies depending on your overall project scope. The important things you have to work on, but the due date is farther out. Quadrant 2: Critical, but not Due Soon (top right) The criteria in putting it here should be the value-adding tasks that drive your business and/or your life. Each day, each hour, each minute of your work should be focused on tackling issues within this quadrant. ![]() Keep track of the moving parts of your projects. This application allows you to: Communicate priorities across your team. The most important things that you have to work on, especially if it’s due soon. Watch a Video about the Prioritization Matrix below: In the app version, Priority Matrix becomes a prioritization and delegation tool designed to help teams work more efficiently. Here’s a recap of the kind of tasks you put in each quadrant: Quadrant 1: Critical and Due Soon (top left) The 4 Quadrant Method in Detail: What are the four quadrants? In traditional linear lists, you will overburden yourself, but if you write everything down in a 4 quadrant approach, you never have to worry because your attention is, and should always be, focused on the upper left. You should never be hesitant to write down to your to dos. See also Top 24 Office 365 Add-Ins that will Transform Your Productivity
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